The Easy Way to PBJ

Easily Assemble, Validate and Submit any CMS required Payroll-Based Journal Report

Choose the right PBJ tool for you.

All software includes:

  • Free updates to stay compliant
  • No long term contracts
  • Unlimited users
  • No software to install

ezPBJ Pro Suite

  • Convert ANY staffing data to PBJ
  • Check data complies to CMS rules
  • Create Audit friendly PBJ report
  • Download PBJ XML file for submission

Need to assemble your PBJ from multiple sources?  ProSuite makes it easy.

ezPBJ Fast File

  • Audit PBJ XML files before submission
  • Directly submit PBJ to CMS
  • Get CASPER reports in ezPBJ
  • Monitor reporting status via email

Already have PBJ files from your payroll company? Validate & submit with Fast File.

See How Easy It Is to Master PBJ Reporting

Tools to ASSEMBLE PBJ Reports

Import and convert any and all your source staffing files for Payroll-Based Journal reporting.   Our conversion wizard saves your mapping for reuse next quarter.  Easily add or update data not in your files and create an audit trail of changes with our Audit Notes.

Import All PBJ Files

  • Payroll and timekeeping files
  • Rehab and vendor files
  • XML, CSV, excel files
  • Import Wizard walks you through the process


  • Map Job Titles and Pay Types to CMS codes
  • Split shifts at midnight for reporting
  • Exclude non-direct care paid hours
  • Save unique templates to reuse every quarter

Manually Add Any Staff

  • Contract and vendor staff
  • Exempt staff not in timeclocks
  • Staff that spend partial time at SNF
  • Corporate staff

Manually Add or Modify Hours Worked

  • Add salaried and contract hours
  • Split hours based on multiple Job Titles
  • Exclude individual non-reportable hours

Tools to VALIDATE PBJ Reports

Ensure your PBJ report is accurate and complete before submitting to CMS. Evaluate all your PBJ data and run it through our proprietary Error Checking to quickly identify any potential issues that could cause your file to be rejected by CMS.

Audit Visual Dashboard

  • Analyze staffing by job title, pay type & dates
  • Drill down and stratify by specific categories
  • Review projected Five Star staffing ratings
  • Compare key metrics across all your facilities

Run CMS Error Checks

  • Identify potential CMS submission errors
  • Isolate detailed specifics for correction
  • View helpful correction tips
  • Re-run error checks until file has zero errors

Tools to SUBMIT PBJ Reports

ezPBJ creates your downloadable zipped PBJ XML file, ready for CMS submission.   Optionally use the ezPBJ Sender add-on to submit your report directly to CMS or send it through our partner SimpleLTC.  Get notifications of successful submission and maintain your PBJ historical archive for easy auditing.

Create PBJ XML Report

  • Aggregate all data in one file for single CMS submission
  • Select individual date ranges and process type
  • Files cataloged by name and creation date
  • One-click downloads