PBJ Gotchas Quarter Not Matching When uploading files to CMS, make sure the Federal Fiscal Quarter in your file matches the quarter you select in the system, or your submission will be rejected. By February 14, facilities must report QUARTER 1, 2017 data (October 1 to December 31, 2016.)Calendar Day. Lessons from Practice Submissions The latest…

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PBJ Gotchas CMS System Access With the vast majority of SNF’s submitting PBJ data in the weeks before the Nov. 14th deadline, CMS’ site was slow and difficult to access. Workarounds included accessing in off hours or logging into other regions. Plan ahead to avoid technical challenges before the February 14th deadline! Latest from CMS on PBJ CMS released…

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PBJ Gotchas CMS System Access Some customers are reporting slowness or inability to log into CMS to upload or enter their PBJ reports. Plan ahead and test your access to make sure you can submit your report on time. Done is Better Than Perfect! It is the LAST week before the first official PBJ deadline!…

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PBJ Gotchas Vendor Files SNF’s are still responsible for what is submitted to CMS, even when a vendor gives you their PBJ files. Audit and scrub your vendor staffing hours for accuracy and to spot missing data. Make sure staff in vendor-created files have unique ID’s and don’t overlap your employee ID’s. Measure Twice, Cut…

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PBJ Gotchas Crossover Staff Staff working in multiple job roles should have their hours submitted per each unique job title, according to CMS. The easiest way to capture this is to have your staff punch in and out of their different roles. In addition, ezPBJ lets you modify your staff and time data and split…

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PBJ Gotchas Split Shifts at Midnight CMS requires hours be reported on per calendar day – midnight to midnight. Most timekeeping systems don’t report overnight shifts this way. ezPBJ’s wizard will take your punch data and automatically calculate Paid Hours by Calendar Day. Lessons from Practice Submissions Now that PBJ reporting is live, ezPBJ is…

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Evaluating Payroll-Based Journal Solutions With the deadline for required submission of Payroll-Based Journaling (PBJ) quickly approaching, the lack of preparation throughout the industry is a bit intimidating. Currently we are seeing long-term care providers pursuing one of three options: First, administrators are considering taking PBJ reporting on in-house with a combination of payroll data and…

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CMS Publishes V2 of PBJ Technical Specs The following PBJ Submission Specifications are now available under the Downloads section of CMS’ Payroll Based Journal page: • PBJ 1.0 Submission Specs V1.00.0 for the October 1, 2015 Release • PBJ 2.0 Submission Specs V2.00.0 for the June 26, 2016 Release The submission specs consist of the…

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Registering with CMS for PBJ The Payroll-Based Journal (PBJ) is a website through which Skilled Nursing Facilities (SNFs) will be required to submit staffing data pulled directly from their payroll software, starting in July 2016. Surveys have shown that most facilities are not well prepared for this change. In order to become prepared, CMS opened…

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